District Public Relations Contests

Here's an announcement by our District 51's Public Relations Officer 2010/11

From: Toastmasters District 51 PR TEAM
Subject: District Public Relations Contests
To:
Date: Friday, October 1, 2010, 5:26 PM

Dear Club Officers and Members,
Warm greetings to all!
District Public Relations Team is pleased to announce the launching of the District Public Relations Contests. The details are as below:
Contests :
1. Best Club Website
2. Best Area/Division Website
3. Best Club Newsletter

Qualifying Period : Oct 1st, 2010 to March 31 2011.

Objective : To encourage and recognize clubs/areas and divisions which utilize newsletter and website as public relations tools to promote the Toastmasters program to members and public. Newsletter and website are two very powerful tools recommended by Toastmasters International.

Eligibility : Any club in District 51 which is in good standing during the entire qualifying period can participate.

Prizes :
1. For Club Website contest, the webmaster and the club will each receive a prize.
2. For Area/Division Website contest, the webmaster and the area/division will each receive a prize.
3. For Club Newsletter, the newsletter editor and club will each receive a prize.

How to participate:
1. To participate, send an email to District Public Relations Officer at dpro@tmdistrict51.org on your intention.

2. All entries must reach the DPRO by March 31, 2011. Late entries will not be entertained.

3. If you are participating in the website category :
a.Please send in the URL ( address) of the website to be included as a link from the district website to the DPRO’s email starting from now.
b.Earn 10 points in submitting your URL to us by October 30, 2010.

4. If you are participating in the newsletter category :
a.Please send in the newsletter in softcopy format to the DPRO’s email at dpro@tmdistrict51.org
b.You are required to send in a minimum of two editions/issues during the qualifying period. The more editions/issues you submit the higher the chances of winning as we will select the best of all the editions/issues you submit. However, each club can only win one prize.

Judging Criteria :
1. Judging will be based on point system. Total maximum point that can be awarded to each entry is 100 points. Winners will be chosen based on those score the highest points, the second highest and so on.

2. For website, here’s the breakdown of the maximum number of points that can be given for each judging criteria:
Content 60% - ( Update 30%, Pictures 20%, Archives 5%, Videos 5%)
Design and Layout 30% - ( Attractiveness 10%, Easy to Navigate 10%, Layout 10%)
Bonus Point 10% - ( Send in before Oct 30, 2010)

3. For newsletter, here is the breakdown of the maximum number of points that can be given for each judging category :
Content 50%
Creativity 20%
Design 20%
Layout 10%

4. All decision made by the judges are final.

Results will be announced before the Penang Annual Convention 2011

We wish to receive your warm responses and participation to these contests.

Thank you very much and see you all soon.

Warmest regards,

Koay Kah Hin, ACB, ALS
District Public Relations Officer 2010/11